8% Total Cost of Ownership Savings From First Full Year Of Operation
Set-up Contract Management for New Enterprise Procurement Function
Fortune 500 Financial Planning & Asset Management Company
Challenges
- No consistent process or centralized controls – outsourced service provider processed whatever was requested
- Lack of visibility and contract intelligence; no single source of truth
- No visibility into spend or vendor types, no vendor tiering
- Executive decision to insource and set-up entire procurement function
- Need to integrate all US branch offices under a single corporate initiative
- Contract risk not efficiently managed
Solutions
- Consultant hired to help implement best-in-class approach, processes, tools
- Developed detailed e2e process flow
- Established framework for procurement organization for all functions applying strategic sourcing techniques, vendor scorecards
- Identified and received commitment from business leads and stakeholders
Implemented technology in conjunction with process development - Hired, trained staff for enterprise with 80% in India, 20% in US under US-based Director
Benefits
- Drove vendor consolidation from 3000 to 1100 vendors
- 120 Tier-1 contract underwent extensive renegotiation resulting in 20% savings
- Created “golden templates” for SOWs resulting in time savings through standardization
- Created ability to review and negotiate 320-340 procurement contracts per resource per year resulting in fewer resource requirements
- Hired, trained staff for enterprise with 80% in India, 20% in US under US-based Director
RESULTS
This Fortune 500 Financial Planning & Asset Management Company’s TCO savings from the first full year of operation was 8%, with larger reductions in subsequent years after initial investments were paid off.